What is a traineeship?

Kindly see below which was taken directly from www.gov.uk

  • A traineeship is a skills development programme that includes a work experience placement.
  • Traineeships help prepare young people aged 16 to 24, or 25 with an education, health and care plan, for employment or an apprenticeship
  • Traineeships must include at least 70 hours of work experience placement. They can last from 6 weeks up to 1 year, but most last less than 6 months
  • Employers can offer a work experience placement to a trainee They will work with a training provider to design the programme.

Kindly note that we are happy to work with employers to support trainees thus building their skills and self-confidence to gain and retain employment.

How the traineeship programme works

Kindly see below which was taken directly from www.gov.uk

  • The training provider will assess the needs of the trainee.
  • Trainees may need pre-employment training before starting their work experience placement.
  • Employers will then work with the training provider to plan and agree:
  1. the length of the work experience placement
  2. the days the trainee works
  3. how the programme will be delivered
  • Traineeships are flexible. Employers can change the programme as they go to make sure they and the trainee get the most out of it.

 After the traineeship

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Employers should:

  • offer the trainee an interview at the end of the programme if a job or an apprenticeship is available in their business
  • provide an exit interview with meaningful written feedback if no job or apprenticeship is available

Employer responsibilities

Kindly see below which was taken directly from www.gov.uk

Employers must provide:

  • a safe, meaningful and high-quality work experience placement
  • a minimum of 70 hours of work experience placement over the duration of the traineeship (if the trainee claims benefits, the placement cannot last longer than 240 hours)
  • constructive feedback and advice to the trainee
  • an interview for an apprenticeship or job in their organisation at the end of the traineeship if one is available
  • an exit interview at the end of the traineeship with meaningful written feedback if no job is available

Benefits to employers

Kindly see below which was taken directly from www.gov.uk

Offering a work experience placement gives employers the chance to:

  • get to know and work with a young person to see if they’re right for an apprenticeship or job in their business
  • design a programme that suits the needs of the trainee and their business
  • develop current employees’ experience in training and mentoring
  • recruit new talent for their business
  • claim an employer incentive of £1,000 when a work experience placement of over 70 hours has been completed

Incentives – How and when to claim

Kindly see below which was taken directly from www.gov.uk

Employers who make new work placement opportunities available may be eligible for an incentive payment of £1,000 per learner. They can claim this incentive for up to 10 learners per region. Employers can decide how to use the money.

To claim an incentive payment, employers will need to register their details and submit a claim here  Traineeship employer incentive registration start – Section 1 – DFE Online Forms (education.gov.uk)

The incentive can only be claimed once the placement activity has been completed.

Employers must make incentive claims for eligible placements by 21 October 2021. Although employers have until the 21 October 2021 to claim, we strongly encourage doing so once the placement activity has been completed.

Where multiple placements are being delivered to benefit the trainee, the employer can still access the payment following completion of the work placement, subject to the employer delivering for a minimum period of 70 hours

There is no limit to the number of traineeship work placements that an employer can offer but the incentive payment is not intended to fund them all. Incentive payments are capped at 10 payments per region across the 9 regions listed below:

  • East Midlands
  • East of England
  • London
  • North East
  • North West
  • South East
  • South West
  • West Midlands
  • Yorkshire and the Humber.

Funding

Kindly see below which was taken directly from www.gov.uk

Traineeships are funded by the government.

Traineeships are free to the employer, but they may choose to support trainees with expenses such as transport and meals.

Employer incentives payments in 2020 to 2021 in summary

Kindly see below which was taken directly from www.gov.uk

Employers providing new work placements may be eligible for an incentive payment per trainee. There is no limit to the number of traineeship work placements that an employer can offer, however the incentive payment will be £1,000 per trainee, up to a maximum of 10 incentive payments within each of the 9 regions. Employers can apply for the payment on completion of the work placement. Trainees can access a work placement with more than one employer to experience different sectors and employers, focused on their learning needs. Each placement must last for a minimum period of 70 hours and the training provider will ensure that multiple placements are planned carefully to meet the needs of the trainee and give them a high-quality experience overall.

Principles for good quality work experience placements

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  • Choice and relevance– Placement matched to the trainee’s areas of interest and aspiration, with young people undertaking high quality work experience rather than observation or mundane tasks.
  • Organisational readiness– Commitment from senior managers or owner/manager and a low ratio of trainees to experienced staff.
  • Good preparation– Thorough pre-placement preparation by the provider, employer, and prospective trainee and, if relevant, an understanding of the trainee’s personal circumstances that might affect their workplace behaviour.
  • Written agreement– Made between the trainee, employer and provider setting out mutual expectations and commitments, including the training plan and arrangements for reviews.
  • A planned placement– A structured induction, clear objectives and integrated off-the-job training, with an identified mentor or buddy.
  • Feedback and review– Regular constructive feedback from managers and formal reviews at key stages with the manager, provider, and trainee.

Provider viewpoint on good quality work placements

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  1. Quick movement from classroom to work experience placement to maintain the trainee’s engagement and enable the trainee to put the theory learnt within their work preparation sessions into practice within the work environment.
  2. Regular contact to oversee that the employer is providing learning and development; these were conducted via informal phone calls, regular face-face visits, and more formal assessments and reviews. “We go out and meet all of our employers, they are given a traineeship handbook and we explain about traineeships. Employers are quite vocal as well, so as soon as there are any issues, they will always come straight to us.” (Provider – Childcare/Business Administration)
  3. Structured workbooks and progress diaries filled in by trainees alongside their employers to provide a joint record of aims and achievements.
  4. Mentoring and supervision provided by the employers (including by staff such as existing apprentices) to allow the trainee to reflect on their ‘on the job’ experience and discuss their longer term development of skills or qualities required for employment.

How to make your first claim

Kindly see below which was taken directly from www.gov.uk

The online claim process has two parts:

What happens after you make your first claim?

Kindly see below which was taken directly from www.gov.uk

Once you have successfully completed the claim form and submitted your bank details (or your Vendor Registration Number if you already have one), your information will be verified, and we will check you meet the eligibility criteria. It is anticipated that this verification process will take 90 days from the date of submission.

Where the ESFA is satisfied with verification checks, then the Employer Incentive Payment will be paid to the Employer on 17th Working Day of the next calendar month by BACS transfer to the bank account you specified in your claim.

The ESFA reserves the right to delay or not approve any claims that we cannot verify or do not meet the requirements and eligibility of the incentive.

Payments will be made directly into the employer’s bank account